Railcar Maintenance and Repair Software for Modern Rail Operations

End-to-End Visibility into Railcar Repair, Billing, and Compliance

Railcar maintenance and repair operations demand precise tracking, seamless coordination, and complete visibility across rail assets, technicians, and repair facilities. FieldEquip delivers a purpose-built railcar repair management platform that covers the entire lifecycle—from service request intake through repair execution, AAR-compliant billing, and invoicing—all through a centralized, cloud-based system designed for asset-intensive rail operations.

Whether you operate a single repair shop or manage a network of facilities, FieldEquip gives you the tools to handle multi-car repairs, generate 500 byte files, process BRC reports, integrate with EHMS and your existing ERP, and bill accurately against AAR standard rates—all from one platform.

Key Capabilities of FieldEquip for Railcar Repair & Maintenance

Work order–driven railcar maintenance to plan, assign, and track repair tasks across field teams, in-shop/yard operations, and repair facilities
Easy intake of service requests through the CSR Portal or directly from customers via the Customer Self-Service Portal
Full AAR standard rate and billing support for compliant repair billing across all car types
Car Repair Billing (CRB) module with full invoicing capabilities, billing consolidation, and multi-car handling
500 byte file generation and BRC report support for seamless industry data exchange
EHMS integration and ERP connectivity with systems like SAP, Oracle, Microsoft Dynamics, QuickBooks, and more
Mobile-enabled inspections and data capture aligned with AAR safety and operating guidelines
Complete railcar service history with maintenance records, inspections, and repair documentation
Customer portal for railcar owners and stakeholders to review maintenance updates, service history, and documentation in real time

Key Features of construction field service management software

Field Service Work Order Management Software

Work Order & Repair Management

FieldEquip enables railcar repair teams to manage every maintenance activity through structured, configurable work orders. Repairs are planned, assigned, and tracked across field and shop operations—ensuring consistent execution, clear accountability, and complete visibility into repair progress. Service requests flow in seamlessly from the CSR Portal or through the Customer Self-Service Portal, so no job falls through the cracks. Handle single or multi-car work orders across multiple facilities from a single dashboard.

Car Repair Billing (CRB) & AAR Billing

FieldEquip’s CRB module is purpose-built for the railcar industry, providing comprehensive invoicing and billing consolidation capabilities. The platform supports full AAR standard rates and billing workflows so you can: Identify high-risk equipment at the interchange quickly and accurately Create Billing Repair Cards (BRCs) in seconds Receive Umler and EHMS data on arriving railcars Generate compliant 500 byte files and BRC reports for industry data exchange Streamline estimates and invoice processing with billing consolidation Integrate billing data with accounting, inventory, and inbound CROP file processing systems

Customer Portal & Service Request Management

FieldEquip offers dual-channel service request intake to keep your pipeline moving. Your internal CSR team can log jobs through the CSR Portal, while railcar owners and stakeholders submit requests directly through a branded Customer Self-Service Portal. Once submitted, customers gain real-time visibility into repair status, maintenance history, and documentation—reducing follow-up calls, improving transparency, and strengthening your service relationships. Service companies benefit from a streamlined job intake process that eliminates manual handoffs.

EHMS & ERP Integration

FieldEquip connects seamlessly with EHMS (Equipment Health Management System) to pull real-time railcar data into your repair workflows. Beyond EHMS, the platform integrates with any ERP or accounting system—including SAP, Oracle, Microsoft Dynamics, QuickBooks, and Sage—ensuring repair data, billing, inventory, and financial records stay synchronized across your entire operation. Our open API architecture means no data silos and no manual double-entry.

Inspections & AAR Compliance

Digitize your railcar inspections with FieldEquip’s configurable checklists and forms. Field teams capture inspection results, defects, and corrective actions through a mobile app, creating reliable records aligned with AAR-established safety and operating standards. Every inspection is automatically linked to the associated work order and railcar service history, supporting audit readiness, compliance documentation, and standardized maintenance practices across all your repair facilities.

Why Choose FieldEquip for Railcar Repair Management?

FieldEquip is not a generic field service tool adapted for rail. It is a purpose-configured platform with modules specifically designed for railcar repair shops, railroads, and rail service providers. Here is what sets us apart:

Built for Rail	Dedicated CRB module, AAR billing, 500 byte file support, and BRC reporting—not bolt-on features.
Dual Intake Portals	CSR Portal for your team, plus a Customer Self-Service Portal for railcar owners to submit and track requests directly.
EHMS + Any ERP	Native EHMS integration plus connectivity to SAP, Oracle, Dynamics, QuickBooks, Sage, and more.
Multi-Car, Multi-Shop	Handle complex multi-car repairs across multiple facilities from a single, unified platform.
Mobile-First	Technicians capture inspection data, repair details, and compliance records from any device—online or offline.
Scalable & Configurable	Whether you run a stand-alone shop or a national network, FieldEquip scales with your operation and adapts to your workflows.
Proven Platform	Built on 15+ years of field service and asset management expertise, trusted by companies across Oil & Gas, Energy, Utilities, and now Rail.

Ready to Modernize Your Railcar Repair Operation?

See how FieldEquip can help you reduce repair turnaround times, simplify AAR-compliant billing, and gain complete visibility into your railcar maintenance operations.